The scheme of regional safety representatives is financed through an annual fee, which is paid by all company in the accommodation, food service and cleaning industries. This applies to companies with or without employees. The legal basis for the scheme and the fee is regulated by two sets of regulations under the Working Environment Act, Regulations on organization, leadership, and participation. Chapter 6 and Regulations relating to administrative schemes under the scope of the Working Environment Act. Chapter 14, § 14-3
Who needs to pay?
The fee must be paid by anyone who runs a company within accommodation, food service and commercial cleaning. This applies to companies with or without employees. The fee must be paid even if the company has their own safety service or safety representative.
How much do I pay?
For company without employees, the fee is NOK 250.
For businesses that are established this tax year, the fee is NOK 250.
For businesses with a primary industry code (NACE-code 55, 56 and 81.2) and several employees, the fee is calculated from 0.045 % of gross salaries/wages from the previous year (same basis as the payroll tax). The minimum amount you have to pay is NOK 250.
For businesses with a secondary industry code (NACE-code 55, 56 and 81.2), or businesses listed in other industries (but that do business in the accommodation, food service or commercial cleaning industries), the fee is calculated from 0.045 % of gross salaries/wages for the employees who work in accommodation, food service or commercial cleaning. The minimum amount you have to pay is NOK 250.
If the business is only active during parts of the year, you pay the minimum fee of NOK 250. Businesses with no activity at all, are not obligated to pay the fee. Please contact the secretariat if your business has no activity this year.
Information about the pre-calculated fee
The fee is pre-calculated based on the company’s total salary base or the number of employees the company is registered with in The Register of Company Accounts. The fee for 2019 is automatically calculated based on last year’s salary expenses. The fee is 0,045 % of this amount.
Salary expenses from 2018 are obtained from the Register of Company Accounts, through Proff Forvalt website proff.no under tab Account and column «only salary». The number of employees is collected from the State Register of Employers and Employees (Aa-registeret) through The Register of Company Accounts and contains permanent and temporary staff.
- Pre-calculated fee of salary expenses for 2018
The fee is calculated with 0,045 % of the salary expenses
- Pre-calculated fee without salary expenses is calculated by the number of employees
Fee calculated on the number of employees the company is registered with in The register of Company Accounts.
If the calculated amount of the fee is less than NOK 250, the minimum amount of NOK 250 is to be paid.
Important! For companies with secondary industry code 55, 56, 81.2 or other industry codes, you must check, and if necessary, change your salary base or number of employees. The salary base to be reported is for employees who perform work within accommodation, food service or commercial cleaning, the same base as for the employer's national insurance contributions.
To change the pre-calculated fee sign in into Kudeportal, the customer portal. Sign in with the organization- and customer number at the top of this letter.
Only the salary base can be changed, not obtained salary expenses. If your fee is calculated by number of employees, your company can register salary base. This will give a more correct amount and will reduce the pre-calculated fee amount. Any changes on number of employees must be done in the field Corr. Employee. A comment must be placed on why the salary base is changed. Please register your email and invoice address in the customer portal.
After the deadline a claim for fee (invoice) is sent out with payment information from Visma Financial Solutions AS. The claim is sent out as EHF, eFaktura, email or by regular mail.
Complaint on the fee
The fund board has decided that it is possible to lodge a complaint in disputes regarding whether or not the business should be included in the scheme of regional safety representatives in hotel, restaurant and commercial cleaning.
The fund board will be managing the complaints for this scheme. If a decision demands interpretation of the legal provisions in the regulations, the secretariat shall present the complaint to the fund board before it might be sent to the Ministry of Labour and Social Affairs for a statement.
A written complaint is sent to the secretariat for regional safety representatives. The deadline for submitting a complaint is three (3) weeks from the time it is reasonable to assume the business received the fee claim. Collection of the fee is suspended until the complaint is finalized.